Running a Workshop or Exhibition
Our studio can be used for your own workshops and exhibitions, or members may be involved in an Ilkley Arts-led event. Here you can find out about your responsibilities and how we can help.
Exhibitions
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Workshops
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Art Classes
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Events
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Talks
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Exhibitions ✳︎ Workshops ✳︎ Art Classes ✳︎ Events ✳︎ Talks ✳︎
Workshops
What the workshop provider must do
Book the studio, to book please email studio@ilkleyarts.org
Plan the workshop structure and timings.
Manage attendees and any ticket booking needed.
Promote your event. You can create your own graphics for social media and posters. If the event is an Ilkley Arts-led event, we have a poster template you can use.
Resource workshop, including buying all materials. For Ilkley Arts-led events, these materials can be claimed back, but you will need to agree on costs before purchase.
Bookings of any extras e.g. models for life drawing or portrait events
Set up the workshop, including putting out our tables and chairs in the format you require.
Clearing away the workshop, making sure the studio is left clean and secure, turning off the lights and heating.
Provide proof of insurance by completing this form (If it’s an Ilkley Arts event, insurance is covered through our own insurance)
Do a risk assessment of the event.
Ensure the building and its contents are secure and safe at all times.
What Ilkley Arts will do
Promote the event through our website, newsletter, and social media, including Its On In Bradford and Facebook Events. You can provide graphics for us to work with for your event. Send your text and graphics to info@ilkleyarts.org
Provide logos for use on your posters if an Ilkley Arts led event.
Provide template documents for you to use when managing your event.
For Ilkley Arts led events, we will manage attendees and bookings for you.
Exhibitions
What the exhibition provider must do
Book the studio, please email studio@ilkleyarts.org
Organise the exhibitors by inviting applications of interest, specifying what work can be exhibited, planning what work will be available to hang and documenting work as it is delivered. You can use a consignment form, which artists complete and provide before the event and when dropping off their work.
Promote your event. You can create your own graphics for social media and posters. If the event is an Ilkley Arts-led event, we have a poster template you can use.
Organising a rota of volunteers to help look after the event.
Curating and hanging of work, ensuring work is safely hung.
Providing any print browsers, if needed.
Handling all sales, using the iZettle and recording all sales in detail.
Clearing away the exhibition, making sure the studio is left clean and secure, turning off the lights and heating.
If this is an Ilkley Arts exhibition, you must provide a final sales spreadsheet that documents the values of payouts to be made and where payment should be made, less any commission.
Provide proof of insurance by completing this form (If it’s an Ilkley Arts event, insurance is covered through our own insurance)
Do a risk assessment of the event.
Ensure the building and its contents are secure and safe at all times.
What Ilkley Arts will do
Promote the event through our newsletter, website, and social media, including Its On In Bradford and Facebook Events. You can provide graphics for us to work with for your event. Send your text and graphics to info@ilkleyarts.org
Provide logos for use on your posters if an Ilkley Arts led event.
Provide template documents for you to use when managing your event.
For Ilkley Arts led events, we will make payouts to artists who have made sales where payment was processed through izettle. Send your final payouts sheet to info@ilkleyarts.org
Useful Document Templates
Risk Assessment Form - Complete this for your event and send to us
Google Docs (make a copy in google docs to work on your own document)
Word/Docx (editable in Word or Pages)
Consignment Form - Artists complete this when dropping off work, or applying for an exhibition
Google Docs (make a copy in google docs to work on your own document)
PDF (easy to print)
Sales Form - Sales made on the day are recorded on this sheet
Google Docs (make a copy in google docs to work on your own document)
PDF (easy to print)
Payouts Sheet - Payouts to each artist and their bank details are recorded on this spreadsheet.
Google Sheets (make a copy in google sheets to work on your own document)
Excel (Editable in Excel or Sheets)
Ilkley Arts Logos
Click on a logo to load it full size, then right-click and download to your device.
